Company Name: Simphumelele-Zacron and NORCAZ Academy Telephone: Fax: Cell Phone: Email: eventszacron.co.za Website:

Course Title:   Minute Taking and Effective Meeting Procedures

To produce accurate minutes of meetings is an essential communication tool in any organisation and can be a very challenging process.

This workshop covers a variety of topics that every office has to deal with.

Delegates will get new ideas and will gain additional knowledge from others through the interaction of the workshop.

The exercises are interesting and will keep you focused.

Course outline:

1.   Characteristics of formal meetings
2.   Purposes of meetings and how these affect procedures
3.   General problems with meetings and reasons for them
4.   Validating Meetings: Procedural Requirements
5.   How to ensure that all relevant items are on the agenda
6.   Some important considerations
7.   Functions of the Chairperson
8.   Functions of the Secretary

       a. Before the Meeting
       b. During the Meeting
       c. After the meeting

9.   Dress code
10. Preparing draft minutes
11. General Guidelines on writing minutes
12. Essential components of good minutes
13. Characteristics of good minutes
14. Archiving minutes
15. Some notes on Style

OUTCOMES:

At the end of this workshop delegates will be able to:

-    Understand the characteristics, purposes of, procedural requirements and general problems with formal meetings
-    Understand the functions, roles and responsibilities of Chairmen
-    Understand the functions, roles and responsibilities of Secretaries
-    Understand the importance and value of dress codes for formal meetings
-    Prepare draft minutes
-    Plan, prepare and write effective minutes
-    Know and understand how to store / archive minutes
-    Apply the newly acquired skills and knowledge in practical meeting procedures and minute writing

Course Title 2 Minute Taking and Effective Meeting Procedures Classification Secretarial -> Meeting & Minute Taking Course Requirements Price Fee: R2,250.00 excl. VAT (R2,565-00 incl. VAT) Notes

Course Information Location Gauteng - Alberton Course Type Workshop Start Dates 31 January 2011 Length of Course 1 day Final Registration Date

Contact Details Name Ronell Phone 073 291 0450 Email eventszacron.co.za